What is document control in project management?

What is document control in project management?

Document control, in project management, is a function that involves the tracking of project documents to ensure confidence in their use. Projects of all sizes use document control to track the important technical documents that the project depends on the accomplish its objectives.

What is documentation control process?

Document control procedures set the framework for how documents are approved, updated or amended, how changes are tracked, how documents are published (internally or externally), and how documents are made obsolete.

What are the main steps for project control?

Processes That Define Project Controls

• Project Planning. Planning is one of the important steps in which controllers and project managers work together.
• Budgeting.
• Risk Management.
• Change Management.
• Forecasting.
• Performance Management.
• Project Administration.
• Project Management.

Is document control part of project controls?

Document control is one of the key parts of project controls. Tons of documents contain key information for projects. Especially when multiple stakeholders and disciplines are involved in a project, the number of documents to manage grows rapidly. Good document management can be a game changer for projects.

How do you maintain project documentation?

How to Write Project Documentation in 5 Easy Steps

1. Step 1: Bring all Scattered Documents in One Place.
2. Step 2: Take it Stage by Stage.
3. Step 3: Structure the Document & Make it Easy to Search.
4. Step 4: Let Your Team Review the Document Before Sharing.
5. Step 5: Maintain the Document’s Relevance.

What is document control Example?

For example, if your company relies on Dropbox, or FTP servers to keep backup versions of documents, you can use those apps instead of Google Drive. The result, in disregard of the article, will be controlled documents.

What are the main elements of document control?

Ten Elements of Effective Document Control

• Be Sure Your System Accommodates Workflows for All Document Types.
• Ability to Configure Metadata.
• Integration with Microsoft Office.
• Intelligent Business Rules for Review and Approval.
• Integration with Training Management.
• Change Request, Revision Control and Obsolescence Processes.

What are the 5 basic filing systems?

There are 5 methods of filing:

• Filing by Subject/Category.
• Filing in Alphabetical order.
• Filing by Numbers/Numerical order.
• Filing by Places/Geographical order.
• Filing by Dates/Chronological order.

What are the 5 pillars of project management?

They implement and track 5 pillars of project management: Plan, People, Process, Polish-off, Post-completion.

What are the five steps in the control process?

The control function can be viewed as a five-step process: (1) establish standards, (2) measure performance, (3) compare actual performance with standards and identify any deviations, (4) determine the reason for deviations, and (5) take corrective action if needed.

What are the basic methods of document control?

These are the basic steps for creating a document control system for your business.

• Identify documents. Identify all the documents to be managed within the control system.
• Establish quality standards.
• Name your documents.
• Create revisions procedures.
• Manage access.
• Establish archiving procedures.
• Creation.
• Review.

What are the three levels of project documentations?

Phases of Project Documentation

Every project has a beginning, execution, and closing phase.

What is major project documentation?

The term project documentation refers to the project management documents that are created throughout the project life cycle. These documents, such as the project plan, project schedule or project budget, define activities, procedures and guidelines that the project team should follow.

What are the principles of document control?

In broad terms, document control provides a means of managing the development, approval, issue, change, distribution, maintenance, use, storage, security, and disposal of documents.

Why do we need document control?

But why is document control important? Document control practices are an essential preventative measure for each organisation to ensure only approved, current documentation is used throughout the organisation, preventing inadvertent use of obsolete processes or procedures.

What are 3 types of files?

The types of files recognized by the system are either regular, directory, or special. However, the operating system uses many variations of these basic types. All file types recognized by the system fall into one of these categories. However, the operating system uses many variations of these basic types.

What are the 4 types of file formats?

5 types of document files

• Portable document format (PDF) A PDF file is a common file type in many work environments.
• Word document (DOC and DOCX)
• Hypertext markup language (HTML and HTM)
• Microsoft excel spreadsheet file (XLS and XLSX)
• Text file (TXT)

What are the 5 analysis phases of a project?

Developed by the Project Management Institute (PMI), the five phases of project management include conception and initiation, project planning, project execution, performance/monitoring, and project close.

What are the five steps in project planning?

Five phases of project management

• Project Initiation.
• Project Planning.
• Project Execution.
• Project Monitoring and Controlling.
• Project Closing.

What are the 4 steps in the control process?

The four steps are:

1. Establishing Performance Standards.
2. Measuring the Actual Performance.
3. Comparing Actual Performance to the Standards.
4. Taking Corrective Action.

What is Project Control cycle?

The project control cycle puts project controls into action. Follow each step and repeat the cycle in order to anticipate and fix deviations from the plan. Create a baseline plan for project performance and progress. Collect and measure progress data against the baseline.

How do you create a document control process?

These are the basic steps for creating a document control system for your business.

1. Identify documents. Identify all the documents to be managed within the control system.
2. Establish quality standards.
3. Name your documents.
4. Create revisions procedures.
5. Manage access.
6. Establish archiving procedures.

What are the 4 types of documentation?

The four kinds of documentation are:

• learning-oriented tutorials.
• goal-oriented how-to guides.
• understanding-oriented discussions.
• information-oriented reference material.

What is key project documentation?

Project documentation is the process of recording the key project details and producing the documents that are required to implement it successfully. Simply put, it’s an umbrella term which includes all the documents created over the course of the project.

What are three types of project documentation?

Project Documents include project charter, statement of work, contracts, requirements documentation, stakeholder register, change control register, activity list, quality metrics, risk register, issue log, and other similar documents.